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Stallholders

Terms & Conditions

These Terms & Conditions apply to all stallholders trading at Caloundra Markets, including the Caloundra Street Fair, Twilight Markets and associated events operated by the Caloundra Chamber of Commerce.

By submitting an application, accepting a booking, or trading at any market, stallholders agree to comply with these Terms & Conditions, all operational instructions issued by Market Management, and all applicable laws and regulations.

Last updated July 2026.

Please note: Management has updated some booking and payment conditions for stallholders recently and are in the process of making changes to market site maps to improve the overall experience.

Trading Hours — Caloundra Street Fair

Unless otherwise advised;

  • Caloundra Street Fair trades Sundays, 8:00am - 1:00pm.
  • Markets operate rain, hail or shine unless cancelled by Management.

All stallholders must remain fully operational during advertised trading hours unless approved otherwise by Management.

Stall Fees & Sizing — Caloundra Street Fair

Market Management reserve the right to change prices at any stage. Vendors are responsible for checking the website for updates to terms and pricing at all times. Management will provide a minimum of 14 days notice for any price increase or change.

Fees are determined by market, site size, and stall category. Prices are current as at July 2026 and are subject to change at any time.

Size Fee
2m × 1m Retail & Artisan $40
3m × 3m Retail & Artisan $90
3m × 3m Single Row Site $110
4.5m × 3m Retail & Artisan $140
6m × 3m Retail & Artisan $170
9m × 3m Retail & Artisan $250
12m × 3m Retail & Artisan $300
3m × 3m Non-alcoholic drinks & Ice-cream $110
3m × 3m Food & Beverage $125
4.5m × 3m Food & Beverage $175
6m × 3m Food & Beverage $210
9m × 3m Food & Beverage $277
12m × 3m Food & Beverage $300

Power hire on request: Power usage $10 per 10A | $20 per 15A. Power charged in multiples, pre-approval required.

Payment & Invoicing — Caloundra Street Fair

Caloundra Street Fair operates on a monthly permanent or weekly casual booking system. Invoices are only issued for monthly permanent vendors; casual traders operate on a confirm-and-pay basis.

  • All permanent vendor monthly invoices must be paid in full at least 14 days prior to the start of the month, without exception.
  • Payment must be made online via the payment link provided and via the vendor login portal.
  • Cash and direct deposit payments are not accepted.
  • All bookings for dates from 2 August 2026 will be available only via the Vendor portal.
  • Booking cut-off is COB Tuesday prior to market.
Strict Rule — No Exceptions: No payment = No site allocation = No trade. Vendors who arrive on market day without confirmed payment and site allocation will be asked to leave immediately.

Casual Stallholders

  • Bookings can be made approximately 1 month in advance online via the vendor portal.
  • Site type availability may change at any time, and will not be held without payment.
  • Some site types have limited quantities and are booked on first come first served basis. If
  • New bookings will not be accepted after Tuesday COB (prior to market day), through the vendor portal.
  • Cancel before 5 days of event date -50% cancellation fee will be charged with 50% issued as a credit towards a new booking valid only at the next scheduled Caloundra Street Fair market.
  • Cancel within 5 days of event date - 100% cancellation fee applies. No refunds or credits are applicable.
  • Once you confirm your booking and pay, there are no further transactions permitted.

Permanent Stallholders (Monthly invoice)

  • Payment notices / links are issued on the first Sunday of the month prior to the trading market date.
  • Payment is due within 14 days of invoice issue.
  • If payment is not received within 14 days, the permanent site allocation will be withdrawn, and the booking will revert to casual status. In this case it is the vendor's responsibility to make a casual booking.
  • No further permanent status will be applicable until the vendor re-applies for permanent status.

For full details on stallholder category conditions, see Stallholder Categories section below.

Bump-In / Bump-Out — Caloundra Street Fair

Bump-In (6:00am – 7:30am)

  • Bump in times will vary depending on the type of vendor you are and what type of site booked. Please get specific instruction from the market coordinator for your bump in times if you are unsureby emailing [email protected].
    • Arrive from 6:00am for Retail & Artisan vendors for gazebo or umbrella sites only, with setup conditions below.
    • Arrive from 7:00am for Food & Beverage vendors (roundabout sites), with setup only after road is closed and conditions below.
  • Road closure is strictly enforced from 7:00am. All vehicles must be removed from Bulcock Street by 7:00am for configuration of marquees and food trucks.
  • Park within a designated parking bay when unloading. Do not park across or on pathways and crossings.
  • Do not configure marquees without staff consent first.
  • Vehicles MUST turn on hazard lights at all times within the market area.
  • Vehicle access to the street is prohibited after 6:50am. If you arrive after this time, park elsewhere and carry your belongings in.
  • Go directly to your allocated site. Site changes/swaps are prohibited without approval.
  • Ensure the safety of others when unloading vehicles and setting up equipment.
  • All stalls must be fully set up by 8:00am.
  • Parking is available in the Cooma Terrace multi-level car park.

Bump-Out (1:00pm – 2:00pm)

  • Early pack down/bump-out without consent is prohibited.
  • Staff will open roads when deemed safe from 1:00pm. All marquees and equipment must be packed down and moved to the pathway/off the road before vehicles enter.
  • Food stallholders at the roundabout will be given a sequenced order for re-entering and exiting with trailers and vehicles to avoid traffic build-up.
  • All vendors must pack down considering the retail trading precinct, and must not block any stores from operating.
  • All waste and rubbish must be removed and disposed of by stallholders.
  • Vehicles MUST turn on hazard lights.
  • Road closure permits are until 2:00pm, from which roads will re-open to the public.
  • Vehicles must travel at walking pace (maximum 10km/h) within the market area.

Stallholder Parking

Parking is available on the top level of the Transit Centre in Cooma Terrace. Do not park within road closure areas, near market entrances, in Minchinton Street, Otranto Avenue, or in Lamkin Lane outside shops trading on Sunday.

Cancellations & Credits — Caloundra Street Fair

Permanent Stallholders

  • Minimum five weeks' written notice is required for cancellations. This must be received prior to invoice issue.
  • No credits or refunds apply outside the required notice period.
  • Once the monthly invoice is paid, no credits or refunds are applicable.

Casual Stallholders

  • Cancellations prior to the Tuesday of market day incur a 50% cancellation fee.
  • Cancellations from Wednesday onwards incur a 100% cancellation fee.

Market Operator Cancellations

  • If the market is cancelled prior to 24 hours to market start: paid stallholders may receive a full or partial credit for the next scheduled market only.
  • If cancelled on the day due to weather or situations out of managements control there are no refunds or credits applicable. This call will be made by 8:00am; in this case the costs for the market have been fully paid at 100% and Market Management is unable to recover any costs for a confirmed market.
  • No-shows or stallholder cancellations made prior to market start or official cancellation by Management are not eligible for any credit. The market team will do a roll call of all vendors that have arrived to trade on market day.

Stallholder Categories — Caloundra Street Fair

Permanent Stallholders

Permanent stallholders trade on an ongoing recurring basis and receive discounted rates.

Permanent Stallholder Conditions
  • Bookings are invoiced monthly and paid in advance.
  • Permanent site locations are allocated subject to payment, compliance, and availability.
  • Payment notices are issued on the first Sunday of the month prior to trading.
  • Payment must be received within 14 days of the first market of the month. Note terms on invoices.
  • Failure to pay by the due date may result in:
    • loss of permanent status;
    • cancellation of site allocation; and/or
    • reclassification to casual trading rates.
  • No credits, refunds, or transfers apply for dates booked and paid.
  • A minimum of five (5) weeks' written notice is required to reduce or alter attendance before the trading month.
  • Returning to permanent status is subject to Management approval and site availability.

Casual Stallholders

Casual stallholders trade on an individual booking basis.

Casual Stallholder Conditions
  • Casual bookings are subject to availability.
  • Casual bookings do not include discounted rates or guaranteed site locations.
  • Trading dates may be requested up to two months in advance, or when bookings are open via the vendor portal.
  • Payment deadlines must be met to secure the booking.
  • No fixed sites are applicable for casual stallholders.
  • If booking and payment is not made by Tuesday COB (prior to market day), the booking portal will be automatically closed.
  • No refunds or credits are applicable within 5 days prior to market. Once you confirm your booking and pay, there are no further transactions permitted.
  • Any bookings made and paid for prior to the Tuesday prior to market will incur a cancellation fee of 50%.

General Terms & Conditions

The following terms apply to all stallholders across all Caloundra Markets events.

1. Contact Details

Market Management: Caloundra Chamber of Commerce
Market Coordinator: 0488 222 805
Administration: [email protected]
Emergency: Call 000 first, then notify Market Management.

2. Stallholder Applications

Applications are reviewed within two weeks of receipt. Applicants are notified of the outcome via the Vendor portal. If accepted, you will be invited to book suitable markets once they are available online. If you are a new trader, we highly recommend you connect with the Market Coordinator via email or phone to discuss your requirements.

It may be necessary to place applicants on a waiting list if a category is at capacity. There is a waitlist system on the portal and we highly recommend you utilise this function to be notified first. Applications may be declined if the product, service, or stall presentation does not meet market standards, or if there is no availability in that category. In addition, if permits and licences are not up to date, the application will be denied.

The Caloundra Chamber of Commerce supports local entertainment and has opportunities for paid and non-paid (busker) entertainment. All entertainment must be approved and scheduled by Market Management. If you are a community group and would like an opportunity to perform or showcase your creative assets, please register your interest via the caloundramarkets.com.au website. This includes theatre groups, choirs, bands, dance groups, and creative arts.

By submitting an application, you confirm that you have read and agreed to all Terms & Conditions.

3. Payment Terms

Note: Payment deadlines, invoice schedules, and booking structures vary by market. Please refer to the Payment & Invoicing section within your specific market tab above for the terms that apply to you. Market-specific terms take priority over the general terms below.

The following general payment conditions apply across all Caloundra Markets:

  • All bookings operate through the market's digital booking and invoicing system.
  • Payments must be made online via the invoice payment link.
  • Cash payments and direct deposits are not accepted.
  • Failure to pay by the due date may result in cancellation of the booking.
No payment = No site allocation = No trade.

If a payment has not been received within the expected timeframe for your market, the stallholder must contact Market Management immediately. Do not assume a booking is confirmed without a confirmation.

4. Booking System

  • The Caloundra Chamber of Commerce booking system operates an automated system.
  • The system does not track future non-attendance. For permanent vendors, it is the stallholder's responsibility to notify the Market Coordinator of any changes to attendance in a timely manner; casual vendors must self-manage their forward bookings.
  • Stallholders are responsible for providing clear, accurate, and timely written communication regarding any changes.

5. Communication Guidelines

  • The Market Coordinator's days off are normally Wednesday and Saturday. Only urgent communication via text may be possible on these days and is not guaranteed.
  • Clear subject lines help ensure bookings and cancellations are processed correctly and promptly.
  • All communication must be respectful at all times. Aggressive and disrespectful communication will not be tolerated and will result in cancellation of site.

6. Cancellations & Credits

Note: Cancellation fees, credit eligibility, and notice periods differ between markets. Please refer to the Cancellations & Credits section within your specific market tab above for the terms that apply to you.

7. Stall Site Allocation & Placement

  • Site allocations are determined by Market Management and confirmed via the booking portal prior to market day.
  • Stallholders may request preferred locations, however no site is guaranteed.
  • Site changes or swaps are prohibited without Management approval.
  • Stallholders must not request neighbouring stalls to move. All concerns must be directed to Market Management.
  • All equipment, displays, and signage must remain within the allocated site boundaries.
  • Management reserves the right to relocate stalls where necessary.
  • All stallholders are to treat neighbouring stallholders with respect, courtesy, and cooperation at all times.
  • It is the stallholder's responsibility to follow up if a site allocation has not been received prior to the market.
  • The market map is intended to provide a general indication of location. It has been developed to help staff track occupancy, manage bump-in, and assist patrons to find stalls. It is not a set, specific location and there is some room for movement.

8. Market Operations

  • Stallholders are responsible for setting up and packing down within designated times. Fees may be charged for non-compliance.
  • Stallholders must read and comply with all bump-in, bump-out, and operational instructions provided.
  • All directions issued by market staff must be followed to ensure the safety of stallholders, patrons, and staff.
  • All vendors agree to communicate with staff in an orderly and respectful manner. Any communication considered aggressive or disrespectful will be managed by the Market Manager.
  • Delays in site allocation may occur due to circumstances out of our control.

9. Vehicle Access & Parking

  • Vehicles must obey all directions from Traffic Controllers and Market Management.
  • Hazard lights must be used at all times within market precincts.
  • Vehicles must travel at walking pace only (maximum 10km/h).
  • Stallholder parking is available in designated areas only.
  • Stallholders must not park within road closure zones or restricted access areas.
  • Parking fines issued by Council or authorities are the responsibility of the stallholder.

10. Weather & Attendance Policy

Caloundra Markets are all-weather markets and will proceed unless cancelled by Management on safety grounds.

  • Inclement weather is not an excuse for non-attendance. Once a site is booked, stallholders have an obligation to attend.
  • Stallholders must plan for adverse conditions and ensure all marquees and equipment are safely secured — including gazebo sides, awnings, and weights.
  • Stallholders choosing to pack up early due to weather must notify the Market Manager on duty.
  • Vehicles are not permitted in the market precinct without Management approval.
  • Management accepts no responsibility for loss, damage, or injury resulting from adverse weather.

11. Safety & Equipment

Non-compliance with safety requirements will result in immediate cancellation without credit.

Marquee Weights & Safety Compliance

  • Marquees and gazebos must have a minimum of three (3) weights of at least 15kg each attached at all times, regardless of weather conditions.
  • Umbrellas must have securely fixed weighted bases.
  • Non-compliance may result in immediate removal from trade.

Equipment Standards

  • Stallholders must provide all equipment required for trade.
  • All equipment must be clean, safe, and in good condition. Damaged or unsafe equipment may be refused entry.
  • All equipment must be contained within the booked site area. A 3m×3m booking requires a gazebo no larger than 3m×3m.
  • Management reserves the right to refuse entry or charge additional fees if equipment exceeds the reserved site area.
  • Signage must be safely erected, must not obstruct pedestrian access, and must not contain offensive material.

Stall Presentation

  • Stalls must present professionally at all times — clean, visually appealing, and using table coverings where appropriate.
  • Equipment must be in good condition — no damage, rust, holes, or tears.
  • Music volume must be low and appropriate, with consideration for neighbouring stalls and customers.

Electrical & Test & Tag Compliance

  • Power access is by approval only and is not available at all events or all markets.
  • All electrical equipment and leads must be current test-and-tag compliant.
  • Double adaptors are strictly prohibited.
  • Cords must not create trip hazards.
  • Unsafe electrical equipment will be disconnected immediately.

Generators — Currimundi Twilight & Moffat Beach Street Party

No mains power is available at Currimundi Twilight or Moffat Beach Street Party. Stallholders requiring power at these markets must supply their own generator. Silent generators only — standard petrol generators are not permitted. No exceptions.
  • Generators must be silent/inverter-type and must not create unreasonable noise for neighbouring stallholders or patrons.
  • Generators must be positioned safely within the stallholder's allocated site footprint.
  • All generator electrical leads and equipment must be current test-and-tag compliant.
  • Fuel must be handled and stored safely. Refuelling within the market precinct is prohibited.
  • Generators producing excessive noise or fumes will be required to cease operation immediately.

Smoking Policy

All Caloundra Markets operate as non-smoking and non-vaping precincts under Queensland law. This applies during bump-in and bump-out periods as well as market trading hours.

Prohibited Conduct

The following are prohibited within all market precincts:

  • Smoking and vaping
  • Illicit substances
  • Dangerous goods or hazardous chemicals
  • Unauthorised alcohol sales or consumption
  • Unsafe flames or fires
  • Offensive signage or material
  • Unsafe vehicle operation

Emergency Procedures

  • Follow all directions issued by Wardens, Security, or Market Management.
  • Assist customers calmly and safely and proceed to designated assembly areas.
  • In an emergency: call 000 first, then notify Market Management on 0488 222 805.

Damages

Any damage to Caloundra Markets infrastructure, public spaces, landscaping, or equipment is the financial responsibility of the person(s) responsible.

12. Cleanup & Waste Management

  • Stallholders are responsible for removing all waste generated by their stall.
  • Public bins must not be used for commercial waste. Boxes, cartons, oil, and food waste must be removed from site.
  • Sites must be left clean, tidy, and undamaged.
  • All vendors agree to support market management with clean up and ensure the road is left in the condition that it was when we arrived.

Additional cleaning charges may apply for non-compliance.

13. Food Stall Requirements

Food stallholders must:

  • Hold all required Food Licences and permits, and display licences during trading;
  • Comply with all health, fire, and council regulations;
  • Provide suitable ground coverings where cooking occurs;
  • Maintain appropriate food safety procedures and ensure all staff follow hygiene requirements; and
  • Obtain approval before changing menus or products.

Food vendors are responsible for ensuring all gas, fire, and safety equipment is current and compliant.

14. Insurance & Compliance

Stallholders are solely responsible for obtaining and maintaining all required licences, permits, and approvals relevant to their business.

  • Stallholders must hold current Public and Product Liability Insurance of no less than $20 million, valid Australia-wide.
  • Insurance documentation must be available on site at all times and provided to Management upon request.
  • Updated certificates must be provided to Market Management upon renewal, prior to expiry, as a condition of continued trade.

15. Products & Product Approval

  • Stallholders may only sell products approved by Management. Any changes to product ranges require prior written approval.
  • Market Management reserves the right to limit categories to maintain product diversity.
  • Counterfeit, illegal, unsafe, or prohibited products are strictly prohibited.
  • Food stallholders must hold a current Food Licence and display it at all times.
  • Market Management curates a diverse product mix. A site may not be available if a category is oversupplied.

16. Code of Conduct

Caloundra Markets aims to provide a safe, welcoming, and authentic market experience for the community. All stallholders are required to conduct themselves professionally and respectfully at all times — at the markets, in communications with staff, on social media, and in any public forum.

Expected Behaviour

  • Act respectfully and professionally at all times.
  • Cooperate with staff, neighbouring stallholders, retailers, and the public.
  • Work safely and conduct business honestly and transparently.
  • Refrain from harassment, discrimination, bullying, or intimidation.
  • Avoid profanity, offensive language, or verbal criticism of others or their products.

Unacceptable Behaviour

The following will not be tolerated under any circumstances:

  • Bullying or intimidation of any kind
  • Verbal, threatening or physical abuse
  • Discrimination, racism, or sexism
  • Harassment or inappropriate conduct
  • Offensive, insulting, or aggressive language
  • Inappropriate social media conduct
  • Theft or copyright infringement
  • Conduct bringing the market into disrepute

Social Media and Community Conduct

  • Stallholders are encouraged to promote their participation at upcoming markets and tag Caloundra Markets social media pages.
  • Vendors are expected to positively promote the market and what they are offering. Under no circumstances, should negative comments or grievances be shared on digital platforms or other channels. Vendors should raise concerns with market management.
  • Public complaints or grievances made on market-owned social media platforms may result in termination of trading privileges.
  • Management may use images of stalls, products, and stallholders for promotional purposes.
  • Market vendors agree to tag and cross promote the market they are attending, and market manage agree to share where possible. Please note our social media pages are not managed 24 hours per day and at times messages may be missed. Any concerns please address with market management.

Pets

While customers may attend with pets where permitted, stallholders are discouraged from bringing animals to the market unless approved by Management or required as an assistance animal.

Breaches

All complaints are investigated confidentially and impartially. Breaches may result in verbal or written warnings, suspension, or permanent exclusion from Caloundra Markets.

17. Liability & Indemnity

To the maximum extent permitted by law:

  • Stallholders trade at their own risk.
  • Market Management accepts no responsibility for loss, theft, injury, or damage unless caused by proven negligence.
  • The Caloundra Chamber of Commerce, its operators, servants, agents, and assigns are not liable for loss or damage to stock and/or equipment however caused.
  • Stallholders indemnify the organisers, management, employees, contractors, and agents against all claims arising from their participation in the market, both during and after their period of trade.

18. Grievances & Disputes

Reporting

  • All grievances must be reported immediately to the Market Manager by phone and followed up in writing to [email protected].
  • Complaints must be factual, detailed, and respectful. Verbal disputes should not be conducted onsite.
  • Complaints will be investigated confidentially and impartially.

Disputes Procedure

  • Market Management will investigate and provide written notice to the stallholder.
  • Stallholders may respond in writing.
  • Appeals may be submitted in writing to the Caloundra Chamber of Commerce. Decisions of the Chamber are final.

19. Market Management Rights

Market Management reserves the right to, without notice:

  • Approve or reject applications
  • Cancel bookings
  • Relocate stalls
  • Remove unapproved products
  • Withdraw power access
  • Request safety or presentation improvements
  • Suspend or remove stallholders for breaches of these Terms & Conditions

20. Updates to Terms & Conditions

  • Caloundra Markets is actively working to improve the stallholder booking and invoicing process and will provide updates as changes occur.
  • Stallholders are responsible for reviewing the current Terms & Conditions published on this website.
  • Caloundra Markets management reserves the right to update these terms at any time.

21. Acceptance

By trading at any Caloundra Market, stallholders acknowledge that they:

  • have read and understood these Terms & Conditions;
  • agree to comply with all market rules and directions; and
  • accept all risks associated with participation.